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HR Module _ Some Functionalities

NSD ERP System / Human Resources Module _ Some Functionalities  
  Is a complete integrated system for supporting the planning and control of personnel activities.

The Human Resources Management system consists of many components, which are capable of working together.

Overview

Recruitment:

It enables us to optimize the recruitment process triggered by vacant positions by linking the Post’s organizational process, from organizational and job planning to mailing letters of rejection or acceptance.

NSD ERP SYSTEM - Human Resources (HR) Module / Requested Functionalities
The Recruitment sub module  supports the following functionalities
No.
Functionalities Description
01
Online searches for qualified applicants/Applicants based on requirements
02
Tracking of applications by personal data, skills, education, training, test results
03
Resume routing
04
Scheduling of interviews
05
Tracking interview results
06
Word processing interface for customizing recruitment letters
07
Process offers and new hires
08
Online status and summary information of applicants requisitions, costs
09
Applicant flow statistics
10
Sourcing engine integration with career development, matching competencies of internal candidates
11
Resume scanning capabilities.
12
Import resumes from internet and or e-mail
13
Personnel (Applicant) Profile
14
Centralized applicant database
15
Applicant experience and skill information
16
Family/children/spouse information
17
Home phone number
18
Emergency contact information
19
Education profile
20
Possibility to scan and archive all applicants documentations (Diploma or +)
21
Applicant education and training tracking
22
Decentralized updating capability to the Applicant level such as through the internet or the internal mail system
23
Integration with the Organizational Structure
24
Definition of Business Units
25
Identification of position/job, especially the vacant positions
26
Position/job title
27
Position by organization, location, job code, title, shift, work days
28
Normal hours of job
29
Skills required for job
30
Applicant profile required for each job/task
31
Applicant assignments to single or multiple jobs
32
Positions concerned – vacant /available reporting
33
Recording of Applicant skills, qualifications, competencies and experience
34
Matching Applicant profile to job and position requirements
35
Identification of training events and development activities
36
Printing of course description and schedules
37
Generation of training costs and reporting
38
Determination of training needs
39
Updating of Applicant skills, education, honors, special projects, licenses, certificates, languages, course enrollments, evaluations
40
Identification and follow-up of high-potential Applicants
41
Collect basic personal data during the registration process such as name, address, language preference, location, required qualifications, etc.
42
Automatically add registrants to the waiting list
43
Full history of Applicant reward packages maintained
44
Maintenance of physical exams, injuries, illnesses, audiometric test results
45
Supports tracking of accidents and injuries and generation of reports
46
Applicant History and Personnel Reporting
47
Applicant health and incident tracking

 

Benefits:

It covers all employees benefits based on the enterprise Policy, including all type of allowances processing and end of service.

The Benefit sub module supports the following functionalities
No.
Functionalities Description
01
Defined benefits plans, allowances type and rates
02
Customizing condition of eligibility
03
Assignment by default of the employees benefit based on the organization structure or any other HR elements
04
Identification of appropriate dates for calculating coverage and deductions
05
Maintenance and dependent and beneficiary information
06
Base benefits maintenance decentralized to the employee level through the use of internet or internal mail capability
07
Waiting period by employee
08
Type/amount of benefit coverage per employee
09
Service requirements for benefits
10
Maximum and minimum  benefits
11
Benefits Administration
12
Definition and maintenance of flexible credits
13
Employment-related rules that affect participation eligibility
14
Creation of customized employee enrollment forms and confirmation statements
15
Recording of annual pledges for flexible spending accounts

 Payroll:

It covers all essential payroll functions including earnings and deductions processing, preparation of remuneration statements, bank transfers and follow up activities such as transfer of information to Financials.

The Payroll sub-module supports the following functionalities
No.
Functionalities Description
01
Employee Payroll Profile
02
Name, employee identification number
03
Address, city, state, zip
04
Telephone number
05
Marital status
06
Ethnic classification
07
Job classification/skill code
08
Pay type (hourly/salary)
09
Number of pay periods per year
10
Standard hours per pay period
11
Basic pay managed and related to the salary structure or the organization structure
12
Termination date
13
Vacation accrual rate, vacation accrued, vacation used
14
Sick leave accrual rate, sick leave accrued, sick leave used
15
Unpaid leave
16
Earnings and Deductions (manual or automatic calculation)
17
Earning types: salaried and salaried/exempt
18
Earning types: weekly, bi-weekly, semi-monthly, monthly, special (executive) pay cycle
19
Unlimited earning types
20
Unlimited deductions
21
Calculation of deductions based on percent of earnings
22
Fixed deduction amounts
23
Automatic deductions stop when limit is reached
24
Employee payments and rules history maintenance
25
User-maintained health insurance deductions
26
Automatic assignment of employee compensation and benefits based on rules
27
Automated Time Sheet
28
Ability to provide decentralized capability for time sheet entry
29
Time sheets provide for exception-only data entry
30
Supports multiple work hours standards
31
Security and Audit
32
Customized menus and forms, by user, by responsibility
33
Multiple access responsibility assignments to tasks, by user
34
Audit log of all changes
35
Time and attendance
36
Saving or archiving of the Payroll history
37
Payroll simulation (calculation without update)

 Personnel Administration:

This part of this application allows you to assign employees to the company’s organizational units (Business Units) during the hiring process, as well as maintain important employees personal data, such as, change in cost center, salary, address, etc…through out the employee’s life cycle at your company.

The Personnel Administration sub-module supports the following functionalities
No.
Functionalities Description
01 All type of actions as the Hiring - Termination - Re-assignment,  to be adapted to the enterprise policy, all of these should be flexible
02
Sizing of all type of personnel data (contractors or employees…)
03
Automatic or manual personnel numbers
04
Creation of the employees structure taking into consideration all branches of your company
05
Integration with the Recruitment application allowing the users to get back the applicants data
06 Integration with internal alert system allowing the administrators to be informed by any change of status or change of any critical employees data (IQAMA expiry date…..)
07
Employees badges automatically print out
08
Scanning and archiving of all personnel (employees) documents and data (copy diploma, pictures…)
09
Personnel history including the previous employees data
10
Having the possibility to save all personnel data changes (history)
11
Having the possibility to limit the access to the personnel data at the screen level
12
Possibility to group the employee’s screen based on the type of actions (Hiring…)
13
Automatic creation of a personnel file including all personnel data (screens)
14
The possibility to do fast actions for a group of employees
15 The assignment of the employee on the organization structure through the personnel data
16 Approve process allowing a multiple request for approve (ex:  if the hiring of a new employee is started on a past date…..). This approve process is completely related to the alert center which allows the administrator to be alerted by any new request for approve.
17
The automatic assignment of the employee to the administrators (Payroll, Time, Security….)
18 Based on the policy of your enterprise and the employee assignment, the system calculates automatically the allowances and deductions once the basic pay is entered
19 Help one line (system documentation)
20 Full Integration with the other Human Resources sub - modules

 Time Management:

It provides full functionalities of time management including the leaves (quotas) information and evaluation of absences.

The Time Management sub-module supports the following functionalities
No.
Functionalities Description
01
Customizing Time Rules (based on the enterprise policy)
02
Employees Time Sheet (the possibility to complete the time sheet manually or through the web)
03
Possibility to integrate an external time attendance Hardware and get the time data online
04
Absence evaluation based on the enterprise  policy
05
Full Integration with the whole package
06
Leaves Quotas (Automatic update)
07
Personnel Calendar
08
The possibility to control all requests for overtime or leave or even absence
09
Time Request Process (TRP)
10 Concerning the absence and leaves, the possibility to control the employee’s time data based on his personnel calendar (Muslim, Christian…..)
11
Customizing yearly calendar

  Organization Management:

This sub – application allows you to depict the organizational and reporting structure by presenting an up-to-date picture of its organizational plan.

The Organization Management sub-module supports the following functionalities
No.
Functionalities Description
01 The system  provides method to create the  enterprise organization structure components including the following:

Business Unit
Jobs
Positions
Work Center 
Tasks catalog
02 Full integration with the alert center (especially for the vacant positions and the overstaffed and understaffed positions)
03 Possibility to create multiple version of  the company structure
04 Full Integration with the whole package
05 A hierarchy presentation of the company  structure
06 Possibility to maintain all parts of the structure directly from  the Structure hierarchy presentation
07 Possibility to list all vacant positions
08 Possibility to print out the company structure
09 Possibility to display the occupation of all positions directly in the hierarchy
10 Monitoring occupied position and occupied percentage
11 Monitoring vacant position in the company and select correct employee to correct position
12 Ability to compare position needs and employee qualification
13 The system provides a complete range of reports as:
     List of business units
     List of jobs
     List of  positions
     List of work center
     List of tasks and catalogs
     List of cost centers
     Business units occupations
     Vacant positions
     Full capacity positions
     Overstaffed positions
     Understaffed positions
     Query reports (customizing and flexible report, based on the customer requirements and input data)
All of the above reports are flexible in terms of input data (parameters of selection)