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NSD BCS Module / Sales and Distribution (SD)

NSD BCS - APPLICATIONS
NSD BCS - APPLICATIONS NSD System is designed and developed for various organizations, information management, analysis and power reports tools.

NSD has several layers. The Basis System is the heart of the data operations and should be not evident to higher level or managerial users. Other customizing and implementation tools exist also. The heart of the system from a manager’s viewpoint is the application modules. These modules may not all be implemented in a typical company but they are all related "integrated" and are listed below:

HR        Human Resources including the Payroll
LO        Logistics including (Materials and Warehouses Management)
SD        Sales and Distribution including point of sale
FI          Financial Accounting including Asset Management
PD        Production Management
PRM     Project Management

 Sales and Distribution Application (SD)

This application helps you to optimize all the tasks and activities carried out in sales, delivery and billing.
The key elements are: pre-sales support, inquiry processing, quotation processing, sales order processing and delivery processing, billing and sales information system.
It includes the below sub-Applications
This application helps you to optimize all the tasks and activities carried out in sales, delivery and billing.
The key elements are: pre-sales support, inquiry processing, quotation processing, sales order processing and delivery processing, billing and sales information system.

  • Define the Customer with their complete information
  • Arrange all processes for all salesmen in the company
  • Arrange the sales inquiry for the customer
  • Possibility to make a quotation and provide to customer
  • Possibility to send internal Purchase order to the warehouse to prepare the material in preparation of customer delivery
  • Arrange all processes of delivery and shipping the beneficiary of the Purchase Order
  • Organize all processes of billing from the customers
  • Define the limited time and amount of credit for each customer

 Point of Sale Application (POS)

This application manages all your needs in terms of Point of Sale, based on a flexible sales structure and integrated with all other applications as the Warehouse Management, Material Management and Human Resources application. Some of these functionalities are:

  • Customers Management (Information, History, Black list, Fidelity...)
  • Customer Credit and Debit Management
  • Customer Loan Management
  • Sales Man Management (Sales Users Management)
  • Store Management
  • Shops Management
  • Sales Planning
  • Customer Invoicing Management
  • All related reports...

NSD BCS – Navigation and applications details

Please note that: in order to give you a general idea about the NSD BCS. The below details are given as example.

Main Screen Navigation

NSD BCS Module / Sales and Distribution (SD) screenshot

NSD BCS Module / Sales and Distribution (SD) screenshot

NSD BCS Module / Sales and Distribution (SD) screenshot

NSD BCS – Main Tools

 Tools Bars:

1- File

  1. Messages Off: If you put the check the system will stop remind you by the messages alert system (the messages will not appear).
  2. Log Off: To make log off from the system (close the session).
  3. Refresh: Just to refresh the connection with the server.
  4. Change Background: This option allows you to change the background picture for each user.
  5. Company information: This option is just for the administrator that he can change the general information for the company.
  6. Lock screen setting: Allow you to change the flash for the login screen as you want.
  7. Lock the system: This option will keep the session opened but will lock the system by the login user.
  8. Exit: Make exit for the system.

2- Office

NSD BCS Module / Sales and Distribution (SD) screenshot

Allow the user to quick open for some Microsoft Office application like Word, Excel and PowerPoint.

3- System

Allow you to open any application from the system directly (HR, FI, MM, SD, LMS, RMS, Reports and IMG).

4- Point Of Sale

NSD BCS Module / Sales and Distribution (SD) screenshot

  1. POS: To open the Point Of Sale system in case you have Casher Point.
  2. Create Barcode: Allow you to create special barcode for your material depending on your defined information for each material.
  3. News Editing: Allows you to insert the messages will display on the customer monitor in the Point of Sales system.

5- Configuration

NSD BCS Module / Sales and Distribution (SD) screenshot

  1. Register Form and Translate: These two options work together that allow you to change the word text inside any screen depending on your requirements on the user level.
  2. Alert System: Allows you to change the fix date for the any subject (material Expiry, Iqmaa Expiry...) before expiry.

6- Help

NSD BCS Module / Sales and Distribution (SD) screenshot

Allows you to get full information about the NSD Company, System Security and the system help.

 Tools Icon Bar:

NSD BCS Module / Sales and Distribution (SD) screenshot

  1. Quick Opening screen: There are codes for each application and sub-application that you can open it by writing in this text bar and press the right icon.
  2. To check the codes for each application and sub-applications.
  3. To change the text for any statement in the tree.
  4. To restore the default text in the tree after changing.
  5. To Expand the tree for the opening screen.
  6. To check the message alert system
  7. To send quick message for any user.
  8. To check your entrant mail through the system.
  9. To print the opening screen
  10. To change the colour for you screens.
  11. To change the text in the opening screen.
  12. To check the user information.
  13. To check the opening application of the system.
  14. To lock the system.
  15. To make log off.
  16. To close the whole system.

 The Messages Alert System

allowing the user to be alert by the management or by any customizing issues, the MAS system provides the user (by customizing warning messages) an alert to indicate him to any possible mistake, for example: the expiry date for the materials, or the renew of the Iqama (Residence Card) and passports of the employees.

NSD BCS Module / Sales and Distribution (SD) screenshot

The message Alert System allows you to convert the subject of the alert to excel sheet to check carefully, also allows you to schedule these subject by creating task for each subject.

 Desktop Manager:

This functionality allows the users and specifically the Mangers to create their work space (personnel Interface).
They can create their icons and their specific tree, frequently used.
It is a friendly interface and allows you to personalize your NSD BCS, module by module which means that, the desktop manager is created in each module separately.
The Desktop manager is added to all modules; its configuration and use is Identical for all modules, as the following:

  1. Add Variant: Allows you to create more than one Desktop manager, and configure each one depending on special requirements, and choose one of these desktops manager as a default desktop.
  2. NSD BCS Module / Sales and Distribution (SD) screenshot
  3. Show Desktop Manager: Allows you to show and configure the desktop manager.
  4. NSD BCS Module / Sales and Distribution (SD) screenshot

    NSD BCS Module / Sales and Distribution (SD) screenshot
  5. Clock Bottom: To check the time.
  6. On Load Bottom: Allows you to run the module by default with the desktop manager every time you login to the system.
  7. Main Tree Bottom: To show the main tree of the module
  8. Background Bottom: To change the background of this screen
  9. Variant Bottom: To create or check the created variant
  10. Show Icon Bottom: To show or Hid the created Icon on the desktop
  11. Personal Tree: To view customize personal tree.
  12. Close Bottom: To close just this opening module
  13. Icon Position Bottom: To change the position (Location) of the icon on the desktop.
  14. Files Bottom: Allow you to choose many files and keep in the following screen to open it directly through this screen.
  15. NSD BCS Module / Sales and Distribution (SD) screenshot

To change the Icons Setting (Name, Size, Color, Picture) of the desktop right click on the Icon then choose Icon Setting

    NSD BCS Module / Sales and Distribution (SD) screenshot

    NSD BCS Module / Sales and Distribution (SD) screenshot

     

 The Corporate Quick Messages

    NSD BCS Module / Sales and Distribution (SD) screenshot

This tool allows the system’s users to send quick messages between them to help them for release the work quickly.
And allows them to check the old messages

 My Office

    NSD BCS Module / Sales and Distribution (SD) screenshot

This option allows the user to manage his daily work by using the following sub-options:

  1. Contacts: Allows the user to save the contacts information related to any person to get this information when necessary, and allows him to create classes for these contacts.
  2. NSD BCS Module / Sales and Distribution (SD) screenshot

  3. Tasks: Allows the user to create task to alert him by running this task with sound and on the chosen date
  4. NSD BCS Module / Sales and Distribution (SD) screenshot

  5. Calendar: Allows the user to check his calendar with his tasks.
  6. NSD BCS Module / Sales and Distribution (SD) screenshot

  7. Corporate Mails: Allows the users to send mails through the system and check these mails in any time.
  8. NSD BCS Module / Sales and Distribution (SD) screenshot

  9. My Office Reports: To get the reports concerning the above options.

 Report

    NSD BCS Module / Sales and Distribution (SD) screenshot

In additional to the main functionalities, a lot of reports and tools for each department and application. These reports have two categories:

  1. A Query reports allowing the user to manage his own reports by the management of the input parameters.
  2. A standards report having large possibilities in terms of input data.

 IMG (Implementation Guide)

This functionality is exclusive just by the administrators that allow them to define the business process for the company (Rules & Polices) to run the system depending on their requirements.

    NSD BCS Module / Sales and Distribution (SD) screenshot

    NSD BCS Module / Sales and Distribution (SD) screenshot

 System Admin

This option allows you to manage users, groups (creation, maintenance and display) in additional to manage the privileges for each user or group.

    NSD BCS Module / Sales and Distribution (SD) screenshot

User Management:

  1. Create User Groups: Allow you to create user Groups and grant these group the privileges.
  2. NSD BCS Module / Sales and Distribution (SD) screenshot
  3. Create Users: Allow you to create the system users in many types as the following:
    • System Users
    • HR Users
    • Point of Sale Users
    NSD BCS Module / Sales and Distribution (SD) screenshot
  4. Assign users to the group: Allow you to assign the user to the chosen group, this help you to gather the users in same department in one group and grant them same privileges from the same group.
  5. NSD BCS Module / Sales and Distribution (SD) screenshot
  6. Maintain Users Data: Allows you to modify and maintain all information and data related to any users.
  7. Display Users Data: Allows you to check and preview the information related to the users without and modification.
  8. NSD BCS Module / Sales and Distribution (SD) screenshot
  9. Assign Privileges: Allows you the grant the privileges on the users, group level and this allow the user to use the system base on the granted privileges for each system module (Main screen, HR, FI, MM, SD, LMS and RMS).
    There are four levels of the privileges as the following:
    • No Authority: (Red Color) the user can’t use the application
    • Authority Ok: (Green Color) the user can use the application
    • Authority End: (Grey Color) this mean that the user was able to use the application no the authorities stop.
    • Authority Not Begin: (Yellow Color): this means the schedule of the authority not begin yet.
  10. Assign users Privileges
  11. NSD BCS Module / Sales and Distribution (SD) screenshot

  12. Assign Group Privileges
  13. NSD BCS Module / Sales and Distribution (SD) screenshot

Sales and Distribution Application (SD)

NSD BCS – SD – some details

 SD – Customer Information

Allows the user to define the customer (insert all information about these customers) whose dealing with them to use it in selling processes and modify these information,

    NSD BCS Module / Sales and Distribution (SD) screenshot
  1. Add Customer Information: Allows the user to define all information related to the Customer (General Information, Account, Terms of payment...) whose dealing with them.
  2. NSD BCS Module / Sales and Distribution (SD) screenshot
  3. Modify customers: Allows the user to modify all information related to the customer.

 SD – Material Movement

    NSD BCS Module / Sales and Distribution (SD) screenshot
  1. Return Material store to warehouse: Allows the user to return back the material which transferred from the warehouse to the warehouse again for any reasons.
  2. Issue Material to Store: Allows the user to move (transfer) the material form its store to another store in same company.
    • Return Material to store: This feature allows returning back the material which Issued to the store.
    • Received Rejected Material: Allows user to receive the material again in store, in case of the warehouse keeper refused to receive it second time after return back from the store.

 SD – Beginning Inventory

    NSD BCS Module / Sales and Distribution (SD) screenshot

Beginning Inventory

  1. Add Beginning Inventory: Allows the user to define the beginning stock of the material which existing in the warehouse.
  2. NSD BCS Module / Sales and Distribution (SD) screenshot
  3. Update Beginning Inventory: Allows the user to modify the beginning inventory processes.
  4. Display Beginning Inventory: Allows the user to preview the all done beginning inventory processes.

 SD – Store Stock

    NSD BCS Module / Sales and Distribution (SD) screenshot

This Option allows the user to get real information about the stock of the material in the company which stored in chosen store

    NSD BCS Module / Sales and Distribution (SD) screenshot

 SD – Sales

Allows the user to create the sales procedure first the customer inquiry, quotation, and the final the sales order,

    NSD BCS Module / Sales and Distribution (SD) screenshot

1- Sales Inquiry

  1. Add Sales Inquiry: Allows the user to create a sales inquiry depending on the questions of the customer about your products, just insert the information about the customer and his needs.
  2. NSD BCS Module / Sales and Distribution (SD) screenshot
  3. Modify Sales Inquiry: Allows the user to modify all information related to the sales inquiry.
  4. Display Sales Inquiry: Allows the user to preview all sales inquires processes and get information about each one.

2- Sales Quotation

  1. Add Sales Quotation: Allows the user to create a sales quotation depending on the customer’s requirement, and you can create the quotation depending on existing sales inquiry.
  2. NSD BCS Module / Sales and Distribution (SD) screenshot
  3. Modify Sales Quotation: Allows the user to modify all information related to the sales Quotation.
  4. Display Sales Quotation: Allows the user to preview all quotation processes and get information about each one.

3- Sales Order

  1. Add Sales Order: Allows the user to create a sales Order depending on the customer’s P.O, as first step to deliver the material to customer.
  2. NSD BCS Module / Sales and Distribution (SD) screenshot
  3. Modify Sales Order: Allows the user to modify all information related to the sales order.
  4. Display Sales Order: Allows the user to preview all sales order processes and get information about each one

4- Restaurant Members

  1. Add Members: Allows the user to define member for the restaurant to use it when necessary.
  2. Display Members: To preview all information related to the restaurants members

 SD – Sales Processes

Allows the user to get full information about all sales Processes (Inquiry, Quotation, Order and the customer invoices) in same screen,

    NSD BCS Module / Sales and Distribution (SD) screenshot

    NSD BCS Module / Sales and Distribution (SD) screenshot

 SD – Invoices

Allows the user to create sales & purchase invoices in the store,

    NSD BCS Module / Sales and Distribution (SD) screenshot
  1. New Invoices: Allows the user to create sales invoices for the customer form the material stored in the store.
  2. NSD BCS Module / Sales and Distribution (SD) screenshot
  3. Update Invoices: Allows the user to modify the sales invoices
  4. Sales Return: This feature allows returning back a part or all material (Existing in sales invoice) sold to the customer for certain reasons.
  5. Purchase: Allows user to create a purchase invoice from the vendor and receive the material in the store.
  6. Purchase Return: This feature allows returning back a part or all material (Existing in purchase invoice) bought from the vendor for certain reasons.

 SD – Post Invoices

    NSD BCS Module / Sales and Distribution (SD) screenshot

Allows the user to post invoices related to the sales and purchase processes to the accounting.

  1. Post Invoices: Allows the user to post sales invoices to the accounting.
  2. NSD BCS Module / Sales and Distribution (SD) screenshot
  3. Post Sales Return: Allows the user to post sales return invoices to the accounting
  4. Post Purchase: Allows the user to post purchase invoices to the accounting.
  5. Post Purchase Return: The user to post purchase return invoices to the accounting.
  6. Post POS Invoices: Allows the user to post all Point Of Sale invoices to the accounting.

 SD – Reports

This option allows user to get a quickly view about all processes done in the system in each functions and sub-functions.

    NSD BCS Module / Sales and Distribution (SD) screenshot

Point of Sale (POS)

NSD BCS – POS – some details

NSD POS is a powerful and practical sales management and inventory control system for retail, wholesale. It’s the perfect solution to improve the efficiency and profitability your business.

Characterized by a vast array of features, surprising flexibility and the best support service in the trading,

NSD POS software is the core of the sales management and inventory control system used in thousands of independent stores, wholesale distributors, and specialty chains. NSD POS is an affordable and reliable off-the-shelf solution for owner operated retail stores, plus it offers unrivaled speed and flexibility for multi-lane and multi-location businesses.

To access the POS system hovers over sales on the system menu and click the Point Of Sale link on the sub menu that appears.

    NSD BCS Module / Sales and Distribution (SD) screenshot


    The POS screen allows you to capture various transaction types:

  • Customers Management (Information, History, Black list, Fidelity...)
  • Customer Credit and Debit Management
  • Customer Loan Management
  • Sales Man Management (Sales Users Management)
  • Store Management
  • Shops Management
  • Sales Planning
  • Customer Invoicing Management
  • All related reports...

    NSD BCS Module / Sales and Distribution (SD) screenshot