Overview
Recruitment:
It enables us to optimize the recruitment process triggered by vacant positions by linking the Post’s organizational process, from organizational and job planning to mailing letters of rejection or acceptance.
NSD ERP SYSTEM - Human Resources (HR) Module / Requested Functionalities |
The Recruitment sub module supports the following functionalities |
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No. |
Functionalities Description |
01 |
Online searches for qualified applicants/Applicants based on requirements |
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02 |
Tracking of applications by personal data, skills, education, training, test results |
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03 |
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04 |
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05 |
Tracking interview results |
|
06 |
Word processing interface for customizing recruitment letters |
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07 |
Process offers and new hires |
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08 |
Online status and summary information of applicants requisitions, costs |
|
09 |
Applicant flow statistics |
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10 |
Sourcing engine integration with career development, matching competencies of internal candidates |
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11 |
Resume scanning capabilities. |
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12 |
Import resumes from internet and or e-mail |
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13 |
Personnel (Applicant) Profile |
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14 |
Centralized applicant database |
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15 |
Applicant experience and skill information |
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16 |
Family/children/spouse information |
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17 |
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18 |
Emergency contact information |
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19 |
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20 |
Possibility to scan and archive all applicants documentations (Diploma or +) |
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21 |
Applicant education and training tracking |
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22 |
Decentralized updating capability to the Applicant level such as through the internet or the internal mail system |
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23 |
Integration with the Organizational Structure |
|
24 |
Definition of Business Units |
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25 |
Identification of position/job, especially the vacant positions |
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26 |
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27 |
Position by organization, location, job code, title, shift, work days |
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28 |
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29 |
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30 |
Applicant profile required for each job/task |
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31 |
Applicant assignments to single or multiple jobs |
|
32 |
Positions concerned – vacant /available reporting |
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33 |
Recording of Applicant skills, qualifications, competencies and experience |
|
34 |
Matching Applicant profile to job and position requirements |
|
35 |
Identification of training events and development activities |
|
36 |
Printing of course description and schedules |
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37 |
Generation of training costs and reporting |
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38 |
Determination of training needs |
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39 |
Updating of Applicant skills, education, honors, special projects, licenses, certificates, languages, course enrollments, evaluations |
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40 |
Identification and follow-up of high-potential Applicants |
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41 |
Collect basic personal data during the registration process such as name, address, language preference, location, required qualifications, etc. |
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42 |
Automatically add registrants to the waiting list |
|
43 |
Full history of Applicant reward packages maintained |
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44 |
Maintenance of physical exams, injuries, illnesses, audiometric test results |
|
45 |
Supports tracking of accidents and injuries and generation of reports |
|
46 |
Applicant History and Personnel Reporting |
|
47 |
Applicant health and incident tracking |
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Benefits:
It covers all employees benefits based on the enterprise Policy, including all type of allowances processing and end of service.
The Benefit sub module supports the following functionalities |
No. |
Functionalities Description |
01 |
Defined benefits plans, allowances type and rates |
|
02 |
Customizing condition of eligibility |
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03 |
Assignment by default of the employees benefit based on the organization structure or any other HR elements |
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04 |
Identification of appropriate dates for calculating coverage and deductions |
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05 |
Maintenance and dependent and beneficiary information |
|
06 |
Base benefits maintenance decentralized to the employee level through the use of internet or internal mail capability |
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07 |
Waiting period by employee |
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08 |
Type/amount of benefit coverage per employee |
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09 |
Service requirements for benefits |
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10 |
Maximum and minimum benefits |
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11 |
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12 |
Definition and maintenance of flexible credits |
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13 |
Employment-related rules that affect participation eligibility |
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14 |
Creation of customized employee enrollment forms and confirmation statements |
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15 |
Recording of annual pledges for flexible spending accounts |
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Payroll:
It covers all essential payroll functions including earnings and deductions processing, preparation of remuneration statements, bank transfers and follow up activities such as transfer of information to Financials.
The Payroll sub-module supports the following functionalities |
No. |
Functionalities Description |
01 |
|
02 |
Name, employee identification number |
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03 |
Address, city, state, zip |
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04 |
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05 |
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06 |
|
07 |
Job classification/skill code |
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08 |
|
09 |
Number of pay periods per year |
|
10 |
Standard hours per pay period |
|
11 |
Basic pay managed and related to the salary structure or the organization structure |
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12 |
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13 |
Vacation accrual rate, vacation accrued, vacation used |
|
14 |
Sick leave accrual rate, sick leave accrued, sick leave used |
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15 |
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16 |
Earnings and Deductions (manual or automatic calculation) |
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17 |
Earning types: salaried and salaried/exempt |
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18 |
Earning types: weekly, bi-weekly, semi-monthly, monthly, special (executive) pay cycle |
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19 |
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20 |
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21 |
Calculation of deductions based on percent of earnings |
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22 |
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23 |
Automatic deductions stop when limit is reached |
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24 |
Employee payments and rules history maintenance |
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25 |
User-maintained health insurance deductions |
|
26 |
Automatic assignment of employee compensation and benefits based on rules |
|
27 |
|
28 |
Ability to provide decentralized capability for time sheet entry |
|
29 |
Time sheets provide for exception-only data entry |
|
30 |
Supports multiple work hours standards |
|
31 |
|
32 |
Customized menus and forms, by user, by responsibility |
|
33 |
Multiple access responsibility assignments to tasks, by user |
|
34 |
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35 |
|
36 |
Saving or archiving of the Payroll history |
|
37 |
Payroll simulation (calculation without update) |
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Personnel Administration:
This part of this application allows you to assign employees to the company’s organizational units (Business Units) during the hiring process, as well as maintain important employees personal data, such as, change in cost center, salary, address, etc…through out the employee’s life cycle at your company.
The Personnel Administration sub-module supports the following functionalities |
No. |
Functionalities Description |
01 |
All type of actions as the Hiring - Termination - Re-assignment, to be adapted to the enterprise policy, all of these should be flexible |
02 |
Sizing of all type of personnel data (contractors or employees…) |
|
03 |
Automatic or manual personnel numbers |
|
04 |
Creation of the employees structure taking into consideration all branches of your company |
|
05 |
Integration with the Recruitment application allowing the users to get back the applicants data |
|
06 |
Integration with internal alert system allowing the administrators to be informed by any change of status or change of any critical employees data (IQAMA expiry date…..) |
07 |
Employees badges automatically print out |
|
08 |
Scanning and archiving of all personnel (employees) documents and data (copy diploma, pictures…) |
|
09 |
Personnel history including the previous employees data |
|
10 |
Having the possibility to save all personnel data changes (history) |
|
11 |
Having the possibility to limit the access to the personnel data at the screen level |
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12 |
Possibility to group the employee’s screen based on the type of actions (Hiring…) |
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13 |
Automatic creation of a personnel file including all personnel data (screens) |
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14 |
The possibility to do fast actions for a group of employees |
|
15 |
The assignment of the employee on the organization structure through the personnel data |
16 |
Approve process allowing a multiple request for approve (ex: if the hiring of a new employee is started on a past date…..).
This approve process is completely related to the alert center which allows the administrator to be alerted by any new request for approve. |
17 |
The automatic assignment of the employee to the administrators (Payroll, Time, Security….) |
|
18 |
Based on the policy of your enterprise and the employee assignment, the system calculates automatically the allowances and deductions once the basic pay is entered |
19 |
Help one line (system documentation) |
20 |
Full Integration with the other Human Resources sub - modules |
Time Management:
It provides full functionalities of time management including the leaves (quotas) information and evaluation of absences.
The Time Management sub-module supports the following functionalities |
No. |
Functionalities Description |
01 |
Customizing Time Rules (based on the enterprise policy) |
|
02 |
Employees Time Sheet (the possibility to complete the time sheet manually or through the web) |
|
03 |
Possibility to integrate an external time attendance Hardware and get the time data online |
|
04 |
Absence evaluation based on the enterprise policy |
|
05 |
Full Integration with the whole package |
|
06 |
Leaves Quotas (Automatic update) |
|
07 |
|
08 |
The possibility to control all requests for overtime or leave or even absence |
|
09 |
Time Request Process (TRP) |
|
10 |
Concerning the absence and leaves, the possibility to control the employee’s time data based on his personnel calendar (Muslim, Christian…..) |
11 |
Customizing yearly calendar |
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Organization Management:
This sub – application allows you to depict the organizational and reporting structure by presenting an up-to-date picture of its organizational plan.
The Organization Management sub-module supports the following functionalities |
No. |
Functionalities Description |
01 |
The system provides method to create the enterprise organization structure components including the following:
Business Unit
Jobs
Positions
Work Center
Tasks catalog |
02 |
Full integration with the alert center (especially for the vacant positions and the overstaffed and understaffed positions) |
03 |
Possibility to create multiple version of the company structure |
04 |
Full Integration with the whole package |
05 |
A hierarchy presentation of the company structure |
06 |
Possibility to maintain all parts of the structure directly from the Structure hierarchy presentation |
07 |
Possibility to list all vacant positions |
08 |
Possibility to print out the company structure |
09 |
Possibility to display the occupation of all positions directly in the hierarchy |
10 |
Monitoring occupied position and occupied percentage |
11 |
Monitoring vacant position in the company and select correct employee to correct position |
12 |
Ability to compare position needs and employee qualification |
13 |
The system provides a complete range of reports as:
List of business units
List of jobs
List of positions
List of work center
List of tasks and catalogs
List of cost centers
Business units occupations
Vacant positions
Full capacity positions
Overstaffed positions
Understaffed positions
Query reports (customizing and flexible report, based on the customer requirements and input data)
All of the above reports are flexible in terms of input data (parameters of selection) |
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